Updates to Guardianship Reporting Forms
In an effort to provide more efficient customer service, the Clerk's Probate Court Records Department has monitored feedback and taken steps to improve the new reporting forms released last year.
Important Notice to all Bidders Regarding Service of Documents
Since February 2018, the Clerk has started sending electronic copies of Certificates of Title and Certificates of Disbursement to third party winning bidders via email.
Attorney Copies of Hearing Notices to be EmailedThe Pinellas County Clerk's office is transitioning from mailing attorney copies of hearing notices to emailing hearing notices to Attorneys on all Criminal cases. This new process will start January 1, 2018. All attorneys are asked to e-file a Designation of Email Address(es), per Rule of Judicial Administration 2.516 (b)(1)(A), into any "one" of their active Criminal cases.
Probate Workflow System and E-mail Notification ChangeThe Pinellas County Clerk's office is transitioning from its current Case 360 workflow system to a new web based document workflow system. The installation of the new system, which primarily affects the Probate Court Records Department, will take place on Saturday, September 2, 2017 and be available to Clerk’s and Court’s staff when normal business operations resume after the Labor Day weekend.
Implementation of New Docket Numbering for Certain Case EventsBeginning August 27, 2017, the Pinellas County Clerk's office will be implementing a technical standard required by the Florida Supreme Court Standards for Electronic Access to the Courts. This standard requires sequential numbering of certain case events that are applied to a case docket.
New Official Records Website and eMarriage ApplicationThe Pinellas County Clerk's office will debut a new Recording and Official Records website called Acclaim. The upgrade will take place starting Saturday, August 19th through Monday, August 21st until approximately 8:00 a.m. During the upgrade, the Official Records portion of the Clerk's website may be unavailable.
Guardianship Accounting Audit FeesPursuant to FS 744.3678(4), an audit fee is charged for the annual accounting in a guardianship case. The fee is based on the net amount of the ward's assets and is paid through the portal at the time of filing.
A Non-Military Affidavit is Required for the Clerk to Enter a DefaultEffective immediately and in accordance with Local Rule 5, the Clerk may not enter a default unless an affidavit of non-military service has been filed.
Change in the Service Charge for Online Judicial SalesPursuant to 45.035(3) F.S., as amended in 2017, the service charge for online judicial sales must be paid by the applicant filing for an electronic sale date.
Deposit Will Receipts to be Prepared by Request Only
Effective July 1, 2017, the Probate Court Records department will only generate a receipt for a deposit will upon request.
Probate Will Begin Emailing Orders, Other Documents to Attorneys
The Probate department has heard your requests and effective March 20, 2017, will begin sending documents to attorneys of record via email.
Pinellas County Civil Sections 54 and 44 Set to Close
Pursuant to Administrative Order 2017-019 PI-CIR, the Court is closing county civil Sections 54 (county section) and 44 (small claims section) effective April 13, 2017.
Transferring a Deposit Will Filed in Pinellas in Error
Previously, the Clerk required a petition and proposed order to transfer a Deposit Will to another county when it had been filed in Pinellas in error. The court has decided this is no longer necessary.
Discontinuing Mailing Out Notices of Appearance, Requests for Notice and Copies of Pleadings
Effective February 1, 2017, the Clerk’s Probate Court Records Department will discontinue sending out notices of appearance to all parties when a document is filed electronically under the Fla. Rules of Judicial Administration 2.525.
Access to Pinellas Electronic Court Records
The Florida Supreme Court has issued AOSC14-19, Standards for Access to Electronic Court Records and approved the Pinellas Clerk for issuance of accounts specific for attorney needs. A requirement of the Administrative Order (AO) is for Attorneys of Record to execute a notarized User Agreement. Attorney accounts provide enhanced view, including document view, for cases on which an attorney has been retained. There is no document viewing via an attorney account for cases on which an attorney has not been retained. If an attorney requires document access on a case where they have not been retained, please use the Public View or Registered User View on the Clerk's Public Records site. Otherwise, please use the Attorney View link to log in with an Attorney account. Registered User accounts and Attorney accounts only work on their respective websites. For example, an Attorney account will not work on the Registered User View web page. If an attorney requires a Registered User account, please complete the User Agreement indicating your request.
There is no fee for any service provided by the Pinellas County Clerk in association with viewing court records online. Documents not available through our online system are obtainable via our copy request system, including specialized copies such as conformed or certified, or by visiting any of our convenient locations throughout Pinellas County. For best results, please call us before your visit.
Additional information concerning our Court and Official Records online services can be found on our Public Records New Accounts page.
If you have any questions or account problems, please email PublicView@mypinellasclerk.org
Change to Audit Fees for Guardianship Initial Inventories and Annual Accountings
Effective July 18, 2016, audit fees required by FS 744.365 and 744.3678 for Guardianship Initial Inventories and Annual Accountings will be paid in the Portal at the time of E-Filing. By utilizing this feature of the Portal, Probate Court Records hopes to improve customer service by collecting the fees when the report is submitted and fall in line with the statewide movement to standardize the Portal experience.
Please be sure to read the linked Clerk Alert regarding this important change.
Important Change to the Probate Priority Request Process
Effective May 15, 2016, the Clerk of Court will no longer take any action on priority requests without the written approval of the Judge. When a Priority Request is filed, it will be forwarded to the Judge for review along with a form which the Judge will use to indicate whether or not the Request is “Approved.” If the Judge approves the request, the case will be reviewed by the Clerk on a priority basis. If the Judge does not approve the priority request, the case will be reviewed in the order of the filing of all cases. Because the volume of priority requests has so greatly affected the work flow and efficiency of case processing by the Clerk of Court, only matters which the Judge identifies as deserving of priority review will be expedited.
To view the new Probate Priority Request Process, please click here. If you have any questions, please email the Probate Court Records department at Probate@mypinellasclerk.org or call (727) 464-3321.
Criminal E-Filings Now Mandatory Due to New Administrative Order
Since January 1, 2016, E-filing has been mandatory in the Pinellas County Criminal Division for all documents filed in a Criminal action.
Please be advised that the Pinellas County Clerk’s office will only accept documents filed through the ePortal, except those identified in the new Administrative Order No. 2016-018 . Effective May 1, 2016, documents received in the mail will not be filed or processed and will be returned to the attorney.
Electronic pleadings for the following cases will be accepted in the Criminal Division:
- Circuit Criminal
- County Criminal
- Criminal Traffic
- Civil Traffic
- Juvenile Delinquency
- Juvenile Dependency
Electronic Filing-Florida Courts eFiling Portal Promo
Supreme Court of Florida Order:
AOSC14-1 ELECTRONIC FILING OF CRIMINAL, JUVENILE, AND TRAFFIC CASES VIA THE FLORIDA COURTS E-FILING PORTAL
Probate Email Alerts to Guardian and Attorney on Case
In an effort to streamline our process and reduce the amount of Orders Disapproving Annual Guardianship Reports, Probate Court Records will begin offering an Audit Email Alert subscription to Guardians and Guardianship Attorneys on a case.
Subscribers will receive an email alert when ONE of the following items will result in an Order Disapproving an Annual Guardianship Report that would have otherwise been approved:
- Missing fees: audit fee, professional guardian fee or initial investigation fee
- Missing certificate of service
- Disaster plan needs to be updated
To sign up for this notification service, please be sure to read our Clerk Alert.
Important Notice to Attorneys Regarding Pinellas Circuit Civil Case Assignments
Pursuant to Administrative Order 2015-018 PI-CIR, the Court is closing circuit civil Section 33 (mortgage foreclosure section) and reopening circuit civil Section 20 in Clearwater effective July 1, 2015.
As a result, some open cases will need to be reassigned from circuit civil sections 7, 15, 21, and 33 to repopulate Section 20. Cases in Section 33 that are in a “reopened” posture will be assigned to the four St. Petersburg circuit civil sections (8, 11, 13, and 19). The reassignments were made on April 10th; however, the new assignments will not go into effect until July 1, 2015.
Hearings that are currently scheduled between now and June 30, 2015, will remain scheduled in the current section. If you need to set a hearing, or cancel or reschedule a hearing before July 1, 2015, please contact the office of the judge of the section to which the case is currently assigned.
If you currently have a case assigned to Sections 7, 15, 21 or 33 and you need to set a hearing on July 1, 2015 or later, please check the On-line Attorney Access system to determine whether or not the case has been reassigned to a new section effective July 1st. The Clerk of Court will not be mailing individual notices of case reassignments; you must check the On-line Attorney Access system to determine the status of your case assignment effective July 1, 2015.
Please be sure to read the linked Notice and Administrative Order regarding this important change.
Ordering Mortgage Foreclosure Files
It is the counsel’s responsibility to request the hard copy court file from the Clerk’s office that may be needed at trial at least ONE WEEK IN ADVANCE.
1.) Use firstname.lastname@example.org email address ONLY
2.) Subject line: “File(s) needed for foreclosure hearing”
3.) Mark as “High Priority”
4.) Body of email: provide case number, style of case, date of hearing and which volume(s) are needed
Failure to make prior arrangements for these files to be available at trial will not be grounds for a continuance.
Reminder from the Clerk
Please DO NOT SEND original documents to the Clerk's office on cases which you have already e-filed.
Please disregard any instruction to the contrary that you might be seeing on the e-portal site. Pinellas County is not going through a test period where the follow up paper is required for the first 90 days as that period is already over for Pinellas. There is NOT a requirement to follow up your e-filing with paper.
Please do NOT send in paper unless they are the specific documents identified in the corresponding Administrative Order.
Questions about E-filing - Contact Us
Criminal Attorneys: A.O. No. 2016-018
In February 2014, the Pinellas County Clerk’s office began accepting Criminal Court Record e-filings for the Circuit Criminal, County Criminal, Criminal Traffic, Civil Traffic and the Juvenile Dependency and Delinquency Divisions.
Civil Attorneys: A.O. No. 2016-018
In April 2013, the Pinellas County Clerk’s office, began accepting Civil Court Record e-filings for County, Family (Domestic Relations), and Circuit Divisions.
Probate Attorneys: A.O. No. 2016-018
In November 2011, the Pinellas Clerk’s office received approval from the Florida Courts Technology Commission to accept Probate e-filings from attorneys.
Attorneys are authorized to e-file Guardianship and Estate pleadings through the statewide e-filing portal.
Important: Before all the court areas went live with Odyssey, each attorney was issued a Specific Person Number (called a ‘SPN’) in Rumba. Attorneys do not need a SPN number anymore since we associate them by their Florida Bar number only, with Odyssey.
TO REGISTER AND/OR SUBMIT AN E-FILING VISIT THE STATEWIDE E-FILING PORTAL.
For technical assistance with the Florida Courts E-Filing Portal, please email email@example.com or call (850) 577-4609.
The Pinellas County Clerk’s office, along with Clerks statewide, has supported the Florida eFiling Authority in the development of the statewide eFiling portal. As of January 1, 2011, the portal became operational allowing for the eFiling of cases through a single point of entry.
Notices of Changes:
Request & Order Copies using Deposit Accounts
Request & Order Copies using Credit Card online
Helpful Hints for Legal Assistants
Email addresses by department:
Schedule a tour of the Probate department
The Clerk of the Circuit Court and Comptroller offers the legal community an opportunity to tour the Probate operations at the Clearwater and St. Petersburg
courthouses. The tours include an overview of document imaging, processing of new cases and, at the Clearwater location, the audit of estates and guardianship cases. For further information or to set up an appointment, visit the Probate Tours page.
To view some Frequently Asked Questions about Probate, click here.
COURT APPOINTED ATTORNEY STANDARDS/CONFLICT ATTORNEY:
Pursuant to Administrative Order 2010-009 – Court Appointed Attorney Standards & Due Process Costs, the Office of the Clerk of the Circuit Court is directed to publish the contact names and phone numbers so that attorneys may notify our office of changes in their phone number, availability or status only. Applications to serve on the Court Appointed Attorney list must be made to the Sixth Judicial Circuit, Office of Court Counsel. Please call (727) 582-7474 for more information regarding the application process.
For your convenience the points of contact are: