CIRCUIT CIVIL, COUNTY CIVIL &/or SMALL CLAIMS CASES
UNIFORM CASE NUMBERS
Effective January 1, 2003, the Clerk's Office started using the Florida Supreme
Court's mandated Uniform Case Number. This is a number that is twenty characters in
length, with the first fourteen characters being formatted uniformly throughout the state.
The last six digits of the number will be optional fields for the county to use. The local
case number, which is currently assigned, will continue to be reflected on all cases and
assignments will contain both a uniform case number and a reference number. The
description below illustrates the format of the new Uniform Case Number.
Example: UCN: 522003CA000001
County Year Court Sequential
Designation Designation Type Number Optional
----------- ----------- ------ ---------- --------
52 2003 CA 000001 Last six digits are
optional by county.
Court Type Designators:
CF = Felony MM = Misdemeanor
DR = Domestic Relations/Family MO = Municipal Ordinance
CA = Circuit Civil CO = County Ordinance
CP = Probate/Guardianship CC = County Civil
MH = Mental Health SC = Small Claims
GA = Guardianship TR = Traffic Infractions
CJ = Delinquency CT = Criminal Traffic
DP = Dependency IN = Non-Criminal Infraction
AP = Appeal from County Court
CIRCUIT CIVIL / COUNTY CIVIL / SMALL CLAIMS
Frequently Asked Questions:
- WHAT KIND OF CASES ARE PROCESSED IN THE CIVIL DIVISION?
- ARE THERE ANY SPECIAL REQUIREMENTS FOR DOCUMENTS FILED?
WHAT KIND OF CASES ARE PROCESSED IN THE CIVIL DIVISION?
Circuit Civil cases are cases with claims in excess of $15,000.
County Civil cases are cases with claims of more than $5,000, but less than $15,000.
Small Claims cases are cases with claims of up to and including $5,000.
ARE THERE ANY SPECIAL REQUIREMENTS FOR DOCUMENTS FILED?
There are several requirements imposed by laws, rules, and orders which are summarized here.
- Attorney's Bar Number - required on
- Attorney's SPN (System Person Number) -
required on all documents.
- Style of Orders/Pleadings - must be
clearly titled so as to indicate
the subject matter of the document.
- Civil Cover Sheet - required at the
time of initial complaint or petition or,
in ancillary proceedings, when writ is
issued or the pleading setting forth
the claim of the party initiating the
action is filed. Without a Civil Cover
Sheet, all proceedings in the action
will be abated until the cover sheet
- Final Disposition Form - required
to be filed by prevailing party along
with Order of Judgment disposing of
- Return of Transfers of Interests
in Florida Real Property - required
in order for a Certificate of Title
to be recorded - must include a brief
description of the property.
- Notice of Taking or Production
of Documents - required to be filed,
if applicable, when a party is seeking
inspection and copying of any documents
on things within the scope of
RULE 1.350(a), Civil Rules of Procedure
- Service Charges - Include Clerk's
service charges for preparation
and issuance of subpoena and sheriff's
service fee if service by sheriff is
requested. (Sheriff does not accept
- Cashier checks, money orders or
cash required for all bonds posted with
the Clerk EXCEPT for Non-Resident Cost
Bonds which can be posted with a check
from attorney's firm.
- Surety Bonds - must be signed
and sealed by a registered agent in the
State of Florida. Bond amount must be
double the amount listed in the complaint.
- Surety bond approval - requires
a service charge for approval
on all bonds posted with the exception
of Replevin and Receiver bonds.
- Deposits - requested to be in form
of cashier's check, money order or cash.
Cashier checks and money orders to be
made payable to:
Clerk of the Circuit Court
- Deposit Fee - required on each
deposit in the court registry.
- Available upon receipt of a
verbal or written request if requestor
has active, established deposit account
with funds available.
- Service Charge - required to be
charged for all copies faxed and back-up
- Pleadings - may be filed by fax, but
original hard copy required to be
deposited with or, mailed to the
- Publication - when required, provide
name of newspaper to be used for
- Final Judgments
- include address of property
from which person is being
- match address on Writs of
Possession to address in
Specify exact judgment or final
order when requesting a lien for
a case with more than one judgment
Provide Notice of Sale with judgment
in mortgage foreclosure cases
Multiple Case Numbers
- Show all case numbers
on all related pleadings
- Provide sufficient
copies of original pleadings
or documents for each case file
when multiple case numbers shown
on the pleading or document
- Include self-addressed envelope with
postage for return of copies
- Designate applicable department
in SEND TO address line on all mail
- Include applicable case number on
certified mail receipts sent in as
proof of service
A deposit account - a sum of money
deposited in an account with the
Clerk of the Circuit Court to cover
filing fees, copy costs, recording
A Deposit Account with the Clerk of the
Circuit Court works in the same manner
as a checking account. Funds are kept
on deposit and each item charged is
deducted from the account balance. Charges
may not be made to your account unless
there are sufficient funds.
To open an account we require an 'Application
for Deposit Account' form, available by clicking
here or from any Clerk's Office location, be
submitted with a minimum deposit of $50. Any
future changes to the information on the
application should be communicated online or in writing
to "Clerk's Accounting" using the address below.
Once the account is opened, you will be
notified of your account number. You may
charge any Clerk's fee or service charge against
this account, but to prevent unauthorized use
you will be required to provide your account
number each time you charge.
If any additional information is needed, please
contact Clerk's Accounting, Deposit Account
Section (727) 453-7656.
Make your check payable to "Clerk of the Circuit
Court" and mail with the application to:
Clerk of the Circuit Court and Comptroller
Clerk's Accounting Department
315 Court Street Room 449
Clearwater, FL 33756
Attn: Deposit Account Section