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Fund Names and Descriptions


Fund 1501 – Court: The Court fund is used to account for court related filing fees, service charges, fines and forfeitures and court costs as established by statute. Only those functions on the standard list developed pursuant to s. 28.35(4)(a) may be funded from fees, service charges, court costs, and fines retained by the Clerk. The Court budget is submitted to the Clerks of Court Operations Corporation (CCOC) annually on or before August 15 of each fiscal year. The proposed budget must provide detailed information on the anticipated revenues available and expenditures necessary for the performance of the standard list of court-related functions of the Clerk developed pursuant to s. 28.35(4)(a) for the county fiscal year beginning the following October 1. By January 1 of each year the Clerk must remit to the Department of Revenue for deposit in the General Revenue Fund the cumulative excess of all fees, service charges, court costs, and fines plus any funds received from the Department of Revenue Clerk of the Court Trust Fund under s. 28.36(4)(a), over the amount needed to meet the approved budget amounts established under s. 28.36.

Fund 1502 – Board: The Board fund is used to account for the functions that support the Board of County Commissioners (Board), such as Clerk and Accountant to the Board, County Auditor and Printing and Mail services. The Board fund is funded solely by transfers from the Board. The budget is submitted to the Board for approval in May of each year in accordance with s.129.03. The excess of transfers over expenditures for the fiscal year are returned to the Board on or before October 31 of the following fiscal year.

Fund 1503 – Recording: The Recording fund is used to account for the functions of the County Recorder, such as recording legal instruments, maintaining official records, issuing marriage licenses, performing marriage ceremonies, processing passport applications, etc. The Recording fund is funded from recording fees, marriage license application and ceremony fees, passport applications fees, documentary stamp commissions, etc. The excess of such fees over expenditures for the fiscal year are returned to the Board on or before October 31 of the following fiscal year.

Fund 1505 – Public Records Modernization Trust: The Public Records Modernization Trust fund is used to account revenues generated from the additional $1 service charge on the 1st page and $.50 of each additional page of most recorded instruments with the exception of judgments received from the courts and notices of lis pendens, recorded in the official records. The revenue is to be used exclusively for equipment and maintenance of equipment, personnel training, and technical assistance in modernizing the public records system of the office. The fund may not be used for the payment of travel expenses, membership dues, bank charges, staff-recruitment costs, salaries or benefits of employees, construction costs, general operating expenses, or other costs not directly related to obtaining and maintaining equipment for public records systems or for the purchase of furniture or office supplies and equipment not related to the storage of records. The excess of such revenues over expenditures for the fiscal year are retained by the Clerk in the fund.

Fund 1506 – Court Public Records Modernization Trust: The Court Public Records Modernization Trust fund is used to account revenues generated from the additional $1.90 service charge per page of most instruments with the exception of judgments received from the courts and notices of lis pendens, recorded in the official records. The revenue is to be used exclusively for funding court-related technology needs of the Clerk as defined in s. 29.008(1)(f)2. and (h). The fund may be used for the payment of travel expenses, membership dues, bank charges, staff-recruitment costs, salaries or benefits of employees, general operating expenses, or other costs directly related to court technology for the Clerk’s Office. The excess of such revenues over expenditures for the fiscal year are retained by the Clerk in the fund.

Fund 1506 – 10% Fine/Public Records Modernization Trust: The 10% Fine/Public Records Modernization Trust fund is used to fund programs for the court. The excess of such revenues over expenditures for the fiscal year are retained by the Clerk in the fund.

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